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    February 2006 Edition
   
Organized Lifestyle Magazine
HOME * OFFICE * TIME * SPIRIT
February 2006
Deanne
Hello,

Have you noticed that everyone is talking about ‘balance’? Since I have become more aware of my own balance I find that everywhere I turn I receive affirmations of the importance of it. December and January are the toughest months to work towards creating it let alone maintaining it. We are coerced into buying lots, spending lots, and eating lots only to find that we have spent too much, eaten too much, and now we are in need of a gym. So, we stop spending, stop eating, and buy a membership – which we haven’t even used yet. We could look at this cycle and compare it to a yo-yo or a roller coaster and realize that maybe our lives are out of balance or we could work towards creating a little bit of balance at a time. A night out with friends – just plan it and you have made a step towards personal balance. A Saturday dedicated to hanging out with family – another step towards family balance. Working on your ‘business plan’ (if you don’t already have one) - start by planning how much time each day/week you will dedicate to it – put it in your day planner, respect your scheduling and presto you have started to create balance in your professional life.

An important factor in our ability to create balance lies within our physical wellbeing. When we are healthy - physically, emotionally, and spiritually we are more effective in our daily functions and far more effective at handling daily challenges.

If you have ever noticed that you continuously strive towards achieving something that always seems out of reach then maybe its time to reevaluate your balance. Why is it that you fall short of achieving your goals? My advice this month would be to look at your physical being and listen to your body. If you are constantly struggling with an aching back, or any ongoing physical ailment then you are not in balance.

Recently I determined that I needed some assistance in creating a healthier physical me so I started working with Maya Pande, the gentle adjustment chiropractor and Judith Onley, Reiki Healer and incredible teacher.

The regular treatments have allowed me to create a much healthier physical me so that I am far stronger in my daily life. I get out of bed easier, I have more energy, I am able to focus on projects for longer periods of time, I am able to handle challenges more smoothly, and I sleep better. What more could you want? I have since determined that the healthier we are physically, emotionally, and spiritually the easier it is to accomplish our goals and therefore succeed - personally and professionally.

The Organized Lifestyles Magazine * Home * Office * Time * Spirit (OLM) has been created to assist you in achieving organization and balance in one, or all, components of your life. Choose one topic from the OLM core four (home, office, time, and sprit), schedule the time to do it and get it done.

Still not sure how to get started? Overwhelmed by the idea of getting started? You just don’t want to do it yourself? Then drop us a line at info@kaosgroup.com or give me a call at 416.347.9002 and we will help you plan, start and finish any organizing project you have in mind.

Enjoying Your Kitchen
* HOME

The kitchen is known in many cultures as the gathering place. Much conversation happens in a kitchen. When I was young our kitchen was the hub of the house. Everything was discussed and debated in the kitchen over breakfast, while cooking dinner, even late at night as other family members slept. The kitchen is so important and often people are bothered, frustrated, and even too overwhelmed to enjoy spending time in the kitchen because it is difficult to find and access the tools needed to create a meal.

Keeping in synch with last months theme of kitchen we are going to share with you tips from the experts to help you organize your kitchen. And because of my love for food and a busy household I have added some tips on how to make meal preparation easy.

First - let’s talk cupboard space.

  • Group like items – mixing bowls, serving platters, canned food, spices, and Tupperware
  • Create more space – always look up! Install hooks to hang mugs or use risers to stack dishes to the full capacity of the shelf space.
  • Hang it – ceiling or wall mounted units are great for storing pots and pans. What to do with the lids? Use a lid holder that stores them vertically on the inside of a door
  • Containerize – group like items, such as rice or pasta, and put them into a plastic basket in side the cupboard
  • Easy Access - use a drawer organizer for your utensils
  • Magnetic Wall strip – for storing knives
  • Maximize the counter space – mount your appliances to the underside of the upper cabinets.

Sue Burness, the Simplicity Coach says that you can expedite the cooking process by situating yourself in reach of the fridge, sink, cutting board, and stove. You want to save time and move as little as possible. Keep the cutting board close to the stove and use a separate board for meats. Imagine your board has three sections – the center for cutting, the left for cut vegetables, and the right for composting or disposal. Chop everything you need before you start cooking and if the board is too small then remember to keep vegetables that cook at the same speed together. The more cutting space the better.

Sue says that healthy is simple – eat lots of vegetables, avoid trans fat, use whole grains, eat lean protein, and use healthy oils. At least that is a simple start.

Sue provides the comfort of home cooked meals, nutritional and organizational know-how, and many years experience of feeding hungry families. She will meal plan, shop and cook for you, or work with your specific needs to create a healthy meal plan. You can reach Sue at sueburness@hotmail.com.

Have you been wondering how to clean and preserve your cutting board? Tony Mollica gave us the inside scoop.

Regular maintenance of butcher blocks and wooden cutting boards means washing after each use with warm soapy water, rinsing and wiping dry immediately. Less frequently, give the surface a good scrub with coarse salt and half a lemon; rinse well with warm water, wipe dry and rub in some mineral oil. Don’t use vegetable oil it will go rancid.

If a wooden board is quite greasy try this: Cover cutting surface with salt and let stand overnight. Brush off the next day with a stiff-bristle brush, then clean as indicated. If you follow this method, your wooden cutting surface will last for years!

Tony Mollica is the owner and primary woodworker with Nine Fingers Left – a custom woodworking and home renovating firm in East Toronto. He specializes in: home improvements and renovations, custom storage and furniture solutions, both built-in and freestanding, backyard playhouses and storage buildings, porches, decks and fences You can contact Tony at 416-498-5977 or at ninefingersleft@sympatico.ca

Are You Naturally Organized?
* TIME

Being organized isn’t a new invention, it’s simply a process that is natural to some or learnt to others. In my family the story is that I was organizing the kitchen and living room furniture before I was eight years old. In my case it's natural. My mother quite liked that I did this - probably because I shaved off hours from her weekly cleaning schedule. Whatever the reason, it provided our busy household with the opportunity to enjoy the way we lived instead of being overwhelmed by the clutter, which often prevents us from living. The OLM has been created to bring you a selection of tools that can assist you to live more fully in one or all of the four components of our lives - Home - Office - Time - Spirit. My choice for this month's time technique is to save time by clearing the paper clutter. I have chosen a few great links to articles on this very topic to help you get started.

10 Easy Steps to Reduce Your Piles of Paper
Taylor's Time Tips
How to Organzize Office Supplies
Decluttering Your Home Office

Hot Tip: The web can be a precarious place where time looses its meaning and before you know it hours have slipped through your hands. Schedule a block of time to peruse the links above. Print the articles of interest or copy and paste them into one document called – Clear the Paper clutter – and save it on your desktop. Now you have easy access to the tips and you can read the articles once you have scheduled the time to. Your next step is to begin implementation. If implementation is the challenging part for you then contact us at info@kaosgroup.com. We are the experts of implementation. Catering specifically to your personal preferences Kaos Group achieves the goal of creating effective work spaces – every time.

When you have cleared your paper clutter and realize that your desk is part of the problem then this article is a great source of information pertaining to the things you need to consider before purchasing a desk.
Choose the Right Desk for the Best Results

Book Your Speaker Here

Do you want your staff to be more productive with their time? Do you want your staff to spend less time on emails? Would you be happier if your team members were more effective with managing their work load? If you answered yes to any one of these questions then your team could benefit from an Office Optimization Seminar with Deanne. "Her energy and enthusiasm to empower everyone with the tools needed to more productive is contagious. I am so excited to get back to work and get organized" said one attendee. Get more information on this seminar, send your email to: info@kaosgroup.com

"Grow Your Business by Understanding Personalities" - an interactive seminar about knowing and understanding yourself which leads to knowing and understanding others. This seminar brings to life the simple components which you can use to motivate others and inspire companies to hire you over your competitor. Get more information on this seminar, send your email to: info@kaosgroup.com

"Ignite the Passion - in your sales and service team" - we are all individuals who have different needs, joys, values, and strengths and when you understand these components which make up the way individuals view the world then you can more effectively communicate and motivate them in yours. Get more information on this seminar, send your email to: info@kaosgroup.com

Learn more
Prep for the New Year & Tax Year
* OFFICE
green folder

It’s time to get your 2005 documents out of your filing cabinet, prep your tax information, and archive all paper work. If you are overwhelmed at the thought and not sure where to start just follow these directions and you will be well on your way. If this is something you prefer not to do then contact us at info@kaosgroup.com - it´s what we love to do.

1. Get the supplies you need

  • Hanging folders
  • Sub folders
  • Sharpie Marker or other marker
  • Tabs (3 inch are best because they allow you to generate labels with Avery 8366 labels if you choose to later on) – my suggestion is stick to one colour (transparent) until your filing system is fully functional. Note - if you print your own labels you can create coloured labels.
  • Bankers Boxes

2. Allocate 2 hours in your day planner for annual transitioning. This is cleaning up last year’s files and inserting this years. However, if this is your first time archiving allocate 3-4 hours for completion.

3. Ensure that all invoices from 2005 have been filed in the appropriate sub folder.

4. Label each hanging folder with the appropriate folder name and put in a sub folder with the same name and 2006 written on it. For example my hanging folder tab says Dues and Subscriptions and the sub folder says Dues and Subscriptions 2005. This year’s will say Dues and Subscriptions 2006.

5. Tabs can be positioned to the far left or far right on each hanging folder to allow for easy retrieval of documents and a clean look.

6. Common headings for office expenses include: Auto, Dues and Subscriptions, Communications (land line, cellular, & internet ) Meals and Entertainment, Office Supplies, Professional Services, Tax Receipts, and Utilities.

7. Common headings for office documents include: Bank Statement, Bank contract/communications, Business Licence, Income, Government – GST, Government – PST, Tax Information.

8. You are now ready to remove your 2005 expenses and place them into a contained area so that you can prepare your tax information. Note – if you are challenged by paper clutter in your office consider creating one bankers box labelled Taxes where you can contain all documents that pertain to your taxes. You can organize it once it is all contained or you can contact a professional organizer to help you prep your tax materials and prep your filing system now.

9. You are also ready to remove your 2005 documents and place them into a bankers box for your archives. When you receive your tax documents back from your accountant they will be combined with the same years office documents.

10. Most Importantly – label your bankers boxes and label your hanging folders.

The True Meaning of Valentine's Day
* SPIRIT

It’s here again – that time of year when all the ad campaigns are asking “What are you buying him/her for Valentine’s Day?” with an ever so slight, smug undertone indicating that you have messed up in the past and this is your chance to gain forgiveness for years of mistakes. The whole Valentine’s Day celebration is ever shrouded in mystery, check out this link for the real story, but there is something that perpetuates a desire for us to celebrate. I think it’s because love feels good.

So, as you start to dread buying the wrong thing this Valentine’s Day consider this. It’s not what you buy it’s how you act. It’s nice to let people know that you love them. Give from your heart first, and most importantly, if you are going to buy something edible make sure it's healthy.

Check out my favourite bouquet of edible flowers at www.ediblearrangements.com. If you still prefer to give or receive chocolate here is a link to the best chocolate shops in the city: www.yummybaguette.com .

Happy Valentine’s Day!

One word frees us of all the weight and pain of life: that word is love.

- Sophocles -

Making it Simple
Deanne's Tips

Would you like to quantify how much your disorganization is costing you? Calculate the cost of disorganization for your department or company by using our handy "Cost of Disorganization" calculator. click here

Canadian Tax & Financial Information www.taxtips.ca

Self adhesive storage bin labels Label it Now

Want to grow your business? www.yourplanningpartners.com

Run your e-mail through a free service that uses SpamAssasin’s rules to rate your e-mail. If your score is greater than five, it’s an indicator your e-mail strongly resembles spam. Lyris Content Checker

Looking for Two Ideal Clients
Client 1: A small to medium sa1es organization, or a sa1es division of a large organization. It is important to you that your team works harmoniously and passionately in order to do their best work, create a positive work community, and be a HUGE benefit to your organization and your customers.

If you and your team have an appetite for irreverence, innovation, increased results, fun and straight talk, let’s explore the possibilities.

Call me to talk about a group tele-coaching and training program tailored to your goals:
416-778-4145


Client 2: Looking for a coach? I am interviewing for individual coaching clients in February and March.

I’m looking for an intelligent sa1es manager/director/VP who is ready to work more collaboratively, live a more balanced, freer, simpler and more effective life and wants to be doing it in six months or less.

Email or telephone to schedule a brief interview. If we click, we're gonna kick butt. If not, no loss. In fact, I may be able to refer you to another coach who could be a great fit for you.

If you answered yes then contact Nicki Weiss at nicki@saleswise.ca or visit her web site at www.saleswise.ca

Organize. Optimize. And Profit – here’s how you can get started!

One Day Clear the Clutter - personally or professionally. Get us in and get it done all in less than one day. Find out more about the one day event, info@kaosgroup

The Office Analysis Just for fun calculate what the dollar value of 125 hours means to you. This is the minimum amount of money that you can bank on saving after the Kaos Group Office Analysis.

The Sales and Marketing Partners (SMP) Seminar Series. Giving you the Simple Solutions to build your business. info@salesandmarketingpartners.com

The nicest way to thank someone is to refer them.

Happy Organizing!


Deanne Kelleher
Kaos Group
phone: 416.347.9002